Cancer Awareness & Support Community Event Planning Guide

Event Planning Template

1. Event Fundamentals

• Event Name: [Insert Name]
• Date: [MM/DD/YYYY]
• Time: [Start Time] to [End Time]
• Location: [Venue Name and Address]
• Target Attendance: [Expected Number]

2. Event Objectives

• Raise awareness about cancer prevention and early detection
• Provide education about available treatment options
• Connect patients with support resources
• Facilitate community networking
• Showcase practice services and expertise

3. Key Components

Medical Services

• Free cancer screenings
• Risk assessment consultations
• Educational presentations
• Q&A sessions with oncologists

Support Services

• Patient navigator introductions
• Support group information
• Financial counseling resources
• Nutrition guidance

4. Required Resources

Staff Requirements

• Clinical staff (minimum 2 oncologists)
• Nurses (4-6)
• Patient navigators (2)
• Administrative support (3-4)
• Registration desk staff (2)

Equipment/Materials

• Educational materials
• Registration forms
• Screening equipment
• Presentation equipment
• Refreshments

5. Marketing Plan

• Social media announcements
• Local newspaper advertisements
• Patient email notifications
• Community partner outreach
• Healthcare provider referral network

6. Budget Considerations

• Venue rental
• Marketing materials
• Staff overtime
• Refreshments
• Educational materials
• Equipment rental

7. Follow-up Plan

• Post-event survey
• Attendee database creation
• Follow-up communications
• Results analysis
• ROI calculation

8. Timeline

• 3 months prior: Initial planning
• 2 months prior: Marketing launch
• 1 month prior: Staff scheduling
• 2 weeks prior: Final confirmations
• 1 week prior: Setup planning
• Post-event: Analysis and follow-up