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Cardiac Surgery Inventory Management System

Essential Equipment and Supply Management Protocol

Cardiac Surgery

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Template Content

Last updated: Mar 24, 2025

1. Critical Equipment Tracking

Essential Equipment Categories

  • Cardiopulmonary bypass machines
  • Heart-lung machines
  • Intra-aortic balloon pumps
  • Cardiac monitoring systems
  • Defibrillators
  • Anesthesia equipment

Maintenance Schedule

  • Daily checks: __________
  • Weekly maintenance: __________
  • Monthly calibration: __________
  • Quarterly inspections: __________

2. Disposable Supplies

Critical Items

  • Oxygenators
  • Cannulae sets
  • Perfusion tubing
  • Surgical instruments
  • Sutures and staplers
  • Valve prostheses

Par Levels

Item Category Minimum Maximum Reorder Point
Category A _______ ________ _____________
Category B _______ ________ _____________

3. Inventory Control Procedures

Daily Tasks

  1. Check stock levels
  2. Update electronic inventory system
  3. Place orders for items below reorder point
  4. Document usage in surgical cases

Weekly Tasks

  1. Conduct physical inventory count
  2. Reconcile with electronic records
  3. Review expired/expiring items
  4. Generate inventory reports

4. Emergency Supplies

Backup Equipment

  • Secondary bypass machine location: __________
  • Emergency power supply check: __________
  • Backup monitoring systems: __________

Emergency Stock Levels

  • Minimum 72-hour supply of critical items
  • Backup supplier contacts: __________
  • Emergency ordering procedures: __________

5. Quality Control

Documentation Requirements

  • Equipment maintenance logs
  • Supply usage tracking
  • Temperature monitoring records
  • Sterility verification

Compliance Checks

  • Joint Commission standards
  • FDA regulations
  • Hospital-specific policies
  • State requirements

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