Community Health Fair Planning Guide

A comprehensive template for organizing successful urgent care community events

Urgent Care

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Last updated: Mar 24, 2025

Event Overview

Host a community health fair to showcase your urgent care services while providing valuable health education and basic screenings to community members.

Timeline and Planning Checklist

3 Months Before

Select date and venue
Create budget
Form planning committee
Begin vendor outreach

2 Months Before

Confirm participating healthcare providers
Design marketing materials
Begin promotion campaign
Order supplies and equipment

1 Month Before

Finalize vendor participation
Coordinate staff schedules
Arrange liability coverage
Complete permit requirements

Suggested Health Services

Free Screenings

Blood pressure checks
Blood glucose testing
BMI calculations
Vision screening

Educational Components

Nutrition counseling
Exercise demonstrations
First aid basics
Preventive care information

Marketing Checklist

Digital Promotion

Social media campaign
Email newsletter
Website announcements
Online community calendars

Traditional Media

Local newspaper ads
Radio spots
Community bulletin boards
Direct mail postcards

Budget Template

Revenue Sources

Vendor booth fees
Sponsor contributions
Medical service fees (if applicable)

Expenses

Venue rental
Marketing materials
Medical supplies
Staff overtime
Insurance/permits

Post-Event Analysis

Attendance tracking
Participant surveys
Lead generation results
ROI calculation
Follow-up marketing plan

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