Dental Practice Inventory Management System

1. Inventory Categories

Clinical Supplies

• Disposable items (gloves, masks, gauze)
• Dental materials (composites, cements, impression materials)
• Infection control supplies
• Instruments and handpieces

Office Supplies

• Administrative materials
• Patient forms
• Cleaning supplies

2. Inventory Control Procedures

Par Levels

• Minimum quantity required: __________
• Reorder point: __________
• Maximum stock level: __________

Storage Locations

• Main storage area: __________
• Operatory supplies: __________
• Emergency supplies: __________

3. Weekly Inventory Checklist

• Check stock levels against par levels
• Inspect expiration dates
• Review upcoming procedure schedule
• Place orders for depleted items
• Update inventory management software

4. Monthly Inventory Tasks

• Full inventory count
• Cost analysis review
• Supplier performance evaluation
• Update par levels if needed

5. Ordering Process

Primary Supplier

Name: __________ Account #: __________ Contact: __________

Secondary Supplier

Name: __________ Account #: __________ Contact: __________

6. Emergency Supplies List

7. Quality Control

Expiration Date Tracking

• Monthly check date: __________
• Staff responsible: __________
• Documentation method: __________

8. Cost Control Measures

• Budget allocation: __________
• Monthly spending limit: __________
• Bulk purchase considerations: __________

9. Staff Responsibilities

Inventory Manager: __________ Backup Manager: __________ Ordering Authority: __________