Dermatology Practice Appointment Scheduling Template

Appointment Types and Duration

New Patient Visits

• Initial consultation: 30 minutes
• Full body skin examination: 45 minutes
• Complex cases: 60 minutes

Follow-up Visits

• Routine follow-up: 15 minutes
• Procedure follow-up: 20 minutes
• Medication review: 15 minutes

Procedures

• Biopsy: 30 minutes
• Excisions: 45-60 minutes
• Cosmetic consultations: 30 minutes

Scheduling Priorities

Urgent Cases

• Suspected melanoma
• Severe acute reactions
• Post-procedure complications
• Severe infections

Routine Scheduling

1. Reserve 2-3 slots daily for urgent cases
2. Schedule new patients within 3 weeks
3. Maintain follow-up continuity with original provider
4. Allow buffer time between procedures

Patient Information Requirements

New Patients

• Full demographics
• Insurance information
• Referring physician details
• Chief complaint
• Relevant medical history

Existing Patients

• Updated insurance information
• Changes in medical history
• New concerns or symptoms

Scheduling Protocols

Pre-appointment

1. Verify insurance coverage
2. Send registration forms
3. Provide preparation instructions
4. Confirm appointment 48 hours in advance

Special Considerations

• Mohs surgery: Schedule early morning
• Pediatric patients: Prefer after-school hours
• Elderly patients: Mid-morning appointments
• Procedure patients: Avoid end-of-day scheduling