Dermatology Practice Inventory Management System

1. Product Categories

Medical Supplies

• Injectable medications (fillers, neurotoxins)
• Topical medications
• Surgical supplies
• Biopsy materials
• PPE and safety equipment

Cosmetic Products

• Skincare products
• Post-procedure care items
• Retail products

2. Inventory Control Procedures

Daily Tasks

• Check temperature logs for medication storage
• Record usage of controlled substances
• Update electronic inventory system

Weekly Tasks

• Physical count of high-turnover items
• Review expiration dates
• Process backorders

Monthly Tasks

• Complete inventory audit
• Analyze usage patterns
• Update par levels

3. Par Levels & Reordering

Critical Items

• Minimum stock: 2 weeks supply
• Reorder point: 3 weeks supply
• Maximum stock: 6 weeks supply

Non-Critical Items

• Minimum stock: 1 week supply
• Reorder point: 2 weeks supply
• Maximum stock: 4 weeks supply

4. Storage Requirements

Temperature Control

• Refrigerated items (2-8°C)
• Room temperature items (20-25°C)
• Light-sensitive items

Security Measures

• Controlled substance storage
• Expensive item security
• Access control documentation

5. Quality Control

Documentation

• Lot numbers
• Expiration dates
• Temperature logs
• Receipt verification

Compliance

• State regulations
• FDA requirements
• DEA guidelines

6. Emergency Procedures

Equipment Failure

• Backup power systems
• Alternative storage locations
• Emergency contact list

Supply Chain Disruption

• Alternative supplier list
• Emergency ordering procedures
• Minimum emergency stock levels