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Endocrinology Practice Inventory Management System

Comprehensive Guide for Managing Medical Supplies and Equipment

Endocrinology

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Template Content

Last updated: Mar 24, 2025

1. Critical Supplies Tracking

Laboratory Supplies

  • Test strips (glucose, ketone)
  • Blood collection tubes
  • Lancets and needles
  • Centrifuge supplies

Diagnostic Equipment

  • Glucose meters
  • A1C testing supplies
  • Thyroid ultrasound supplies
  • DEXA scan materials

Medications and Injectables

  • Injectable medications
  • Emergency medications
  • Vaccine supplies
  • Storage compliance materials

2. Par Levels and Reorder Points

Item Category Minimum Level Reorder Point Maximum Stock
Test Strips 100 units 200 units 500 units
Collection Tubes 50 boxes 75 boxes 150 boxes
Lancets 200 units 300 units 600 units

3. Quality Control Procedures

Temperature Monitoring

  • Daily temperature log for medication storage
  • Refrigerator temperature checks (AM/PM)
  • Room temperature monitoring

Expiration Tracking

  • Monthly expiration date review
  • Quarterly inventory audit
  • FIFO (First In, First Out) system compliance

4. Documentation Requirements

Daily Tasks

  1. Check stock levels
  2. Record temperature readings
  3. Document any discrepancies
  4. Update electronic inventory system

Weekly Tasks

  1. Review pending orders
  2. Check par levels
  3. Generate order reports
  4. Reconcile received shipments

5. Emergency Procedures

Supply Shortages

  • Alternate supplier contacts
  • Emergency ordering procedures
  • Patient notification protocol

Equipment Malfunction

  • Backup equipment location
  • Service provider contacts
  • Temporary workflow adjustments

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