Endodontics Community Health Fair Planning Guide

Event Overview

Host a community health fair to educate the public about endodontic care and promote oral health awareness.

Planning Timeline

3 Months Before

• Select venue and date
• Secure necessary permits
• Begin vendor/partner outreach
• Design promotional materials

2 Months Before

• Confirm participating specialists
• Order educational materials
• Begin social media promotion
• Schedule staff assignments

1 Month Before

• Finalize booth layouts
• Prepare demonstration materials
• Confirm equipment needs

Booth Setup Requirements

Educational Station

• Interactive tooth models
• Digital microscope display
• Before/after case presentations
• Educational brochures

Screening Area

• Private consultation space
• Basic examination equipment
• Consent forms
• Referral sheets

Marketing Materials Checklist

• Event banners
• Appointment cards
• Educational handouts
• Social media graphics
• Press release template

Budget Considerations

• Venue rental: $500-1000
• Marketing materials: $300-500
• Equipment rental: $200-400
• Staff overtime: Variable
• Refreshments: $200-300

Follow-up Strategy

1. Collect attendee information
2. Send thank you emails
3. Schedule follow-up appointments
4. Track conversion rates

Safety Protocols

• Hand sanitizing stations
• PPE supplies
• Emergency contact information
• First aid kit