Event Overview
Host a community dental health fair to promote oral health awareness and connect with potential patients while serving your community.
Planning Timeline
3 Months Before
- Select date and venue
- Secure necessary permits
- Begin vendor/partner outreach
- Design promotional materials
2 Months Before
- Confirm participating vendors
- Order promotional items
- Begin community advertising
- Schedule staff assignments
1 Month Before
- Finalize layout and activities
- Confirm all equipment needs
- Schedule volunteer orientation
Event Stations
1. Welcome Station
- Registration forms
- Event maps
- Schedule of demonstrations
- Welcome bags with oral health supplies
2. Screening Area
- Basic oral health assessments
- Digital imaging demonstrations
- Treatment consultations
3. Education Zone
- Proper brushing techniques
- Flossing demonstrations
- Nutrition guidance
- Interactive children's activities
Marketing Checklist
Digital Promotion
- Social media campaign
- Email newsletter announcements
- Local event calendars
- Practice website feature
Print Materials
- Posters for local businesses
- Flyers for schools
- Local newspaper advertisements
Budget Template
Fixed Costs
- Venue rental
- Insurance
- Permits
- Equipment rental
Variable Costs
- Marketing materials
- Promotional items
- Refreshments
- Staff overtime
Follow-up Plan
- Thank you emails to participants
- Social media recap
- Lead nurturing strategy
- ROI analysis