Family Medicine Community Health Fair Planning Guide

Event Overview

Host a community health fair to showcase your family medicine practice while providing valuable health services to the community.

Planning Timeline

3 Months Before

• Select date and venue
• Form planning committee
• Draft budget
• Identify potential partners/sponsors
• Begin vendor outreach

2 Months Before

• Confirm participating healthcare providers
• Arrange for screening equipment
• Design promotional materials
• Begin community outreach

1 Month Before

• Finalize vendor participation
• Coordinate volunteer schedules
• Launch marketing campaign
• Order supplies and materials

Suggested Health Services

Screening Stations

• Blood pressure checks
• BMI calculations
• Blood glucose testing
• Cholesterol screening
• Vision testing

Educational Components

• Nutrition counseling
• Exercise demonstrations
• Smoking cessation information
• Preventive care guidelines

Marketing Checklist

• Social media announcements
• Local newspaper advertisements
• Community bulletin boards
• Email newsletter to patients
• Flyers in local businesses

Budget Considerations

• Venue rental
• Medical supplies
• Promotional materials
• Staff overtime
• Refreshments
• Insurance/liability coverage

Follow-up Plan

1. Collect participant information
2. Send thank-you notes to partners
3. Schedule appointments for interested participants
4. Analyze event metrics
5. Document lessons learned