Heart Health Community Awareness Event Planning Guide

Event Overview

Host an engaging community event to educate the public about heart health, cardiac surgery options, and preventive care while showcasing your cardiac surgery program.

Timeline and Planning Checklist

3 Months Before

• Select venue and date
• Form planning committee
• Define budget parameters
• Begin sponsor outreach
• Draft marketing materials

2 Months Before

• Confirm speakers and schedule
• Order promotional materials
• Begin community advertising
• Arrange equipment rentals
• Plan refreshments

1 Month Before

• Finalize presentation materials
• Coordinate volunteer assignments
• Confirm vendor participation
• Send media alerts

Suggested Event Components

Educational Sessions

• Heart disease risk factors
• Latest surgical techniques
• Recovery expectations
• Patient success stories

Interactive Elements

• Blood pressure screenings
• BMI calculations
• Heart-healthy cooking demos
• CPR demonstrations

Marketing Materials Needed

1. Event banners
2. Educational brochures
3. Registration forms
4. Follow-up cards
5. Presentation slides

Budget Considerations

• Venue rental: $1,000-2,000
• Marketing materials: $500-1,000
• Refreshments: $300-500
• Equipment rental: $200-400
• Speaker honorariums: $500-1,000

Success Metrics

• Attendance numbers
• Lead generation
• Post-event surveys
• Social media engagement
• Follow-up appointments scheduled

Post-Event Follow-up

1. Thank you notes to participants
2. Collection of feedback
3. Data analysis
4. ROI calculation
5. Team debrief