Heart Health Community Fair Planning Guide

Event Overview

Host a community-focused health fair to promote cardiovascular health awareness and connect with potential patients.

Timeline and Planning Checklist

3 Months Before

• Select date and venue
• Form planning committee
• Define budget parameters
• Begin vendor outreach

2 Months Before

• Confirm screening services:
  • Blood pressure checks
  • BMI calculations
  • Cholesterol screenings
  • Heart rhythm assessments
• Schedule healthcare providers
• Design marketing materials

1 Month Before

• Launch promotional campaign
• Coordinate equipment needs
• Finalize volunteer assignments

Recommended Activities

Health Screenings

• Basic vital signs
• ECG demonstrations
• Body composition analysis

Educational Components

• Heart-healthy cooking demos
• Exercise workshops
• Risk factor presentations

Interactive Stations

• CPR training
• AED demonstrations
• Nutrition counseling

Marketing Checklist

• Press releases
• Social media campaign
• Community calendar listings
• Partner cross-promotion

Equipment Requirements

• Screening devices
• Educational materials
• Registration tables
• Signage
• First aid supplies

Budget Template

Fixed Costs

• Venue rental
• Insurance
• Marketing materials

Variable Costs

• Staff overtime
• Supplies
• Refreshments

Follow-up Plan

1. Collect participant data
2. Schedule follow-up appointments
3. Send thank-you notes
4. Analyze event metrics