Neurology Appointment Scheduling Guidelines and Templates

Priority Classifications

Urgent (1-3 Days)

• Acute neurological deficits
• New-onset seizures
• Severe headaches with neurological symptoms
• Post-stroke follow-up within 48 hours

Semi-Urgent (1-2 Weeks)

• Recent mild TIA symptoms
• New movement disorders
• Worsening chronic conditions
• Abnormal imaging requiring neurological evaluation

Routine (2-4 Weeks)

• Chronic headache management
• Follow-up appointments
• Medication adjustments
• Stable neurological conditions

Appointment Types and Duration

Initial Consultations

• Complex evaluations: 60 minutes
• Standard new patient: 45 minutes
• Urgent evaluations: 30 minutes

Follow-up Visits

• Routine follow-up: 20 minutes
• Medication review: 15 minutes
• Complex follow-up: 30 minutes

Pre-Appointment Requirements

Documentation Needed

1. Complete medical history
2. Recent imaging results
3. Previous neurological records
4. Current medication list
5. Insurance verification

Patient Instructions

• Arrive 20 minutes early
• Bring all current medications
• Complete new patient forms
• Have imaging records available

Scheduling Script Template

"Thank you for calling [Practice Name] Neurology.

May I have your:

• Full name
• Date of birth
• Contact number
• Primary insurance information

What is the main reason for your visit? [Document symptoms and duration]

Do you have a referral from your primary care physician? [Verify referral status]

Would you prefer a morning or afternoon appointment? [Offer available time slots]"

Rescheduling Policy

• 24-hour notice required
• Late cancellation fee: $50
• No-show fee: $75
• Three no-shows: Discharge from practice