Nutrition Practice Appointment Scheduling Template

Initial Consultation Scheduling

Appointment Duration

• Initial consultation: 60-75 minutes
• Allow 15-minute buffer for documentation

Pre-appointment Requirements

1. Food diary (3-day minimum)
2. Medical history form
3. Insurance verification
4. Physician referral (if required)

Follow-up Appointments

Standard Follow-up

• Duration: 30-45 minutes
• Frequency: Every 2-4 weeks initially

Quick Check-in

• Duration: 15-20 minutes
• For weight checks and brief progress reviews

Specialized Sessions

Group Sessions

• Duration: 90 minutes
• Maximum participants: 8-10
• Topics-based scheduling

Virtual Consultations

• Same duration as in-person equivalents
• Technical check-in: 5 minutes prior

Scheduling Rules

Buffer Times

• 15 minutes between appointments
• 30-minute lunch break minimum
• Emergency slot: One daily

Cancellation Policy

• 24-hour notice required
• Late cancellation fee: [Insert amount]
• No-show policy: [Insert policy]

Special Considerations

Priority Scheduling

• Urgent medical referrals
• Post-surgical nutrition counseling
• Eating disorder management

Documentation Time

• 10-15 minutes post-appointment
• Chart completion requirements

Template Usage Notes

• Customize time slots based on practice needs
• Adjust durations for specific patient populations
• Review and update quarterly
• Align with practice management software