Occupational Therapy Appointment Scheduling Protocol

Initial Assessment Appointments

• Duration: 60-90 minutes
• Schedule during lower-traffic periods
• Allow additional time for documentation

Follow-up Treatment Sessions

• Standard duration: 45-60 minutes
• Buffer time between appointments: 15 minutes
• Consider patient mobility needs

Scheduling Priorities

High Priority

1. Post-surgical rehabilitation
2. Acute injury cases
3. Hospital discharge follow-up

Regular Priority

1. Chronic condition management
2. Developmental therapy
3. Maintenance sessions

Time Blocks

Morning Block (8:00 AM - 12:00 PM)

• Complex evaluations
• Pediatric cases
• Elderly patients

Afternoon Block (1:00 PM - 5:00 PM)

• Follow-up appointments
• Working adult accommodations
• Group sessions

Special Considerations

Equipment Requirements

• Schedule similar treatments consecutively
• Allow setup time for specialized equipment
• Consider room availability

Patient Categories

• Pediatric: Schedule after school hours
• Geriatric: Earlier appointments preferred
• Workers' comp: Coordinate with work schedules

Cancellation Policy

• 24-hour notice required
• Maintain waiting list for cancellations
• Document all cancellations and no-shows

Documentation Requirements

• Pre-appointment insurance verification
• Treatment authorization tracking
• Session number monitoring

Emergency Slots

• Reserve 1-2 daily slots for urgent cases
• Flexible scheduling for acute conditions
• Clear protocols for emergency accommodation