Occupational Therapy Equipment and Supplies Inventory Management System

1. Equipment Inventory Log

Critical Equipment

• Equipment ID
• Item name and model
• Serial number
• Purchase date
• Last maintenance date
• Next maintenance due
• Current condition (1-5 scale)
• Location/room assignment

Therapeutic Tools & Devices

• Item category
• Quantity on hand
• Minimum stock level
• Reorder point
• Supplier information
• Cost per unit

2. Assessment Materials Tracking

Standardized Assessment Tools

• Test name
• Version/edition
• Number of forms remaining
• Expiration date (if applicable)
• Replacement cost
• Ordering information

Documentation Materials

• Form type
• Current stock
• Monthly usage rate
• Reorder threshold

3. Treatment Supplies Inventory

Consumable Items

• Item description
• Current quantity
• Unit of measure
• Par level
• Storage location
• Vendor details

Specialized Materials

• Material type
• Age group designation
• Safety considerations
• Cleaning requirements
• Stock status

4. Monthly Inventory Checklist

Physical Count

• Date performed
• Staff member responsible
• Discrepancies noted
• Action items

Quality Control

• Equipment condition assessment
• Calibration status
• Cleaning verification
• Safety compliance check

5. Procurement Process

Order Authorization

• Department approval
• Budget verification
• Vendor selection
• Purchase order number

Receipt and Integration

• Delivery verification
• Quality inspection
• Inventory system update
• Staff notification

6. Disposal/Replacement Log

Equipment Retirement

• Item identification
• Reason for disposal
• Disposal method
• Replacement status
• Documentation requirements