Oral Surgery Inventory Management System

1. Essential Categories

Surgical Supplies

• Sterile surgical instruments
• Disposable items (gauze, sutures, drapes)
• Implant systems and components
• Bone grafting materials

Medications

• Local anesthetics
• Emergency medications
• Antibiotics
• Analgesics

PPE & Safety Equipment

• Surgical masks and N95 respirators
• Sterile gloves
• Eye protection
• Surgical gowns

2. Inventory Control Procedures

Daily Tasks

• Check stock levels of frequently used items
• Record usage in inventory management system
• Inspect storage conditions
• Verify temperature logs for medication storage

Weekly Tasks

• Complete full inventory count of surgical supplies
• Review upcoming scheduled procedures
• Place routine orders
• Check expiration dates

Monthly Tasks

• Conduct comprehensive inventory audit
• Review usage patterns
• Update par levels as needed
• Evaluate vendor performance

3. Par Level Guidelines

Critical Items (Maintain 100% stock)

• Emergency medications
• Basic surgical instruments
• Essential PPE

High-Use Items (2-week supply)

• Sutures
• Local anesthetics
• Sterile gauze

Specialty Items (Based on schedule)

• Implant systems
• Bone grafting materials
• Specialized instruments

4. Quality Control

Storage Requirements

• Temperature monitoring
• Humidity control
• Sterile storage protocols
• Security measures

Documentation

• Lot numbers
• Expiration dates
• Usage tracking
• Incident reports

5. Reorder Process

Standard Items

1. Monitor par levels
2. Generate purchase orders
3. Verify deliveries
4. Update inventory system

Special Orders

1. Confirm procedure requirements
2. Place order with specific vendor
3. Track shipping status
4. Verify receipt and sterility

6. Emergency Protocols

Stock Outages

1. Immediate notification procedure
2. Alternative supplier contacts
3. Emergency delivery options
4. Temporary substitution protocols