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Orthopedic Practice Inventory Management System

Comprehensive Guide for Equipment, Supplies, and Implant Tracking

Orthopedics

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Template Content

Last updated: Mar 24, 2025

1. Equipment and Supplies Categories

Critical Inventory

  • Implants and prosthetics
  • Surgical instruments
  • Casting materials
  • Braces and supports
  • Sterile supplies

General Supplies

  • Bandages and dressings
  • Examination supplies
  • Office supplies
  • PPE

2. Inventory Control Procedures

Daily Tasks

  • Check stock levels of frequently used items
  • Record usage in inventory management system
  • Inspect storage conditions
  • Report low-stock items

Weekly Tasks

  • Complete full inventory count of critical items
  • Review upcoming scheduled procedures
  • Place routine orders
  • Check expiration dates

Monthly Tasks

  • Complete full inventory audit
  • Analyze usage patterns
  • Review vendor contracts
  • Update par levels

3. Par Levels Template

Item Category Minimum Level Optimal Level Maximum Level
Implants [Min] [Opt] [Max]
Instruments [Min] [Opt] [Max]
Supplies [Min] [Opt] [Max]

4. Quality Control

Storage Requirements

  • Temperature monitoring
  • Humidity control
  • Sterility maintenance
  • Security measures

Documentation

  • Lot numbers
  • Expiration dates
  • Usage tracking
  • Maintenance records

5. Emergency Procedures

  • Stock-out protocol
  • Supplier emergency contacts
  • Alternative sourcing plan
  • Quality issue reporting

6. Compliance Requirements

  • FDA regulations
  • Joint Commission standards
  • State-specific requirements
  • Internal policies

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