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Pediatric Practice Inventory Management System

Comprehensive Template for Medical Supply and Vaccine Management

Pediatrics

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Template Content

Last updated: Mar 24, 2025

1. Vaccine Inventory Management

Daily Checklist

  • Temperature log review (AM/PM)
  • Stock level assessment
  • Expiration date check
  • VFC vaccine segregation verification

Weekly Tasks

  • Order review and placement
  • Reconciliation of physical count vs. EMR
  • Cold chain maintenance check

2. Medical Supplies Tracking

Supply Categories

  1. Critical Supplies

    • Syringes and needles
    • PPE
    • Emergency medications
    • Minimum stock levels: _____

  2. General Supplies

    • Bandages and dressings
    • Cotton swabs
    • Tongue depressors
    • Minimum stock levels: _____

Par Levels

Item Category Minimum Maximum Reorder Point
Vaccines ___ ___ ___
Supplies ___ ___ ___

3. Ordering Process

Regular Orders

  1. Review current inventory
  2. Check against par levels
  3. Generate order list
  4. Obtain authorization
  5. Place order
  6. Schedule delivery

Emergency Orders

  1. Identify critical shortage
  2. Contact approved vendors
  3. Expedite delivery process
  4. Document justification

4. Quality Control

Monthly Audit

  • Full inventory count
  • Expiration date review
  • Storage conditions check
  • Documentation review

Quarterly Review

  • Usage patterns analysis
  • Cost assessment
  • Vendor performance review
  • Process improvement evaluation

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