Periodontal Health Community Fair Planning Guide

Event Overview

Organize a community dental health fair to promote periodontal health awareness and practice visibility.

Planning Timeline

3 Months Before

• Select venue and date
• Secure necessary permits
• Contact potential partners/sponsors
• Design promotional materials

2 Months Before

• Confirm participating vendors
• Order educational materials
• Begin social media promotion
• Schedule staff assignments

1 Month Before

• Finalize booth layouts
• Prepare demonstration materials
• Schedule volunteer training

Event Stations

1. Educational Booth

• Periodontal disease models
• Before/after treatment photos
• Interactive plaque demonstration
• Take-home oral hygiene kits

2. Screening Area

• Basic periodontal screening setup
• Patient intake forms
• Privacy screens
• Hand sanitizer stations

3. Consultation Zone

• Comfortable seating area
• Educational brochures
• Appointment scheduling station
• Practice information packets

Marketing Checklist

• Press release distribution
• Social media campaign schedule
• Local business partnerships
• Community calendar listings
• Email newsletter announcements

Budget Template

• Venue rental: $_____
• Marketing materials: $_____
• Educational supplies: $_____
• Refreshments: $_____
• Staff overtime: $_____
• Giveaway items: $_____

Follow-up Plan

1. Thank you emails to participants
2. Social media recap posts
3. Lead follow-up schedule
4. ROI analysis
5. Team debrief meeting