Periodontal Practice Appointment Scheduling Template

Time Blocks for Common Procedures

Initial Consultations

• New patient exam: 60 minutes
• Emergency consultation: 30 minutes
• Treatment planning discussion: 45 minutes

Diagnostic Procedures

• Comprehensive periodontal examination: 60 minutes
• Full-mouth radiographs: 30 minutes
• CBCT scan: 20 minutes

Non-Surgical Procedures

• Scaling and root planing (per quadrant): 60 minutes
• Full-mouth debridement: 90 minutes
• Periodontal maintenance: 60 minutes

Surgical Procedures

• Crown lengthening: 90 minutes
• Soft tissue grafting: 120 minutes
• Implant placement (single): 90 minutes
• Multiple implants: 180 minutes
• Bone grafting: 120 minutes

Scheduling Guidelines

Priority Scheduling

1. Emergencies (same day when possible)
2. Post-operative complications
3. Active treatment completion
4. Initial consultations
5. Routine maintenance

Buffer Times

• Add 15-minute buffer after surgical procedures
• Schedule complex cases earlier in the day
• Reserve emergency slots (2 per day recommended)

Special Considerations

• Medical conditions requiring morning appointments
• Antibiotic premedication requirements
• Local anesthesia duration needs
• Patient transportation arrangements

Confirmation Protocol

• 1 week prior: Initial confirmation
• 48 hours prior: Final confirmation
• Same-day: Appointment reminder

Cancellation Policy

• 48-hour notice required
• Document all cancellations
• Track frequency of cancellations
• Implement missed appointment fee policy