Physical Therapy Appointment Scheduling Guidelines

Initial Assessment Appointments

• Schedule 60 minutes for comprehensive evaluations
• Allow additional 15 minutes for documentation
• Request insurance verification 48 hours prior
• Require medical history forms completion

Follow-up Treatment Sessions

• Standard appointment duration: 45 minutes
• Complex cases: 60 minutes
• Post-operative protocols: 30-45 minutes
• Manual therapy sessions: 45-60 minutes

Scheduling Priorities

1. Acute Conditions

   • Schedule within 24-48 hours
   • Reserve 2 daily slots for urgent cases

2. Post-operative Patients

   • Schedule according to surgeon's protocol
   • Maintain continuity of care

3. Chronic Conditions

   • Schedule at consistent times
   • Allow flexibility for working patients

Buffer Times

• 10-minute gaps between appointments
• 30-minute lunch break
• 15-minute administrative block mid-day

Cancellation Policy

• 24-hour notice required
• Same-day cancellation fee: $50
• Maintain waiting list for fill-ins

Schedule Templates

Morning Block (8:00 AM - 12:00 PM)

8:00 - 9:00  Initial Evaluation
9:10 - 9:55  Follow-up
10:05 - 10:50 Follow-up
11:00 - 11:45 Follow-up
11:45 - 12:00 Documentation

Afternoon Block (1:00 PM - 5:00 PM)

1:00 - 1:45  Follow-up
1:55 - 2:40  Follow-up
2:50 - 3:50  Initial Evaluation
4:00 - 4:45  Follow-up
4:45 - 5:00  Documentation