Professional Occupational Therapy Email Templates

Welcome Email Template

Subject: Welcome to [Practice Name] Occupational Therapy Services

Dear [Patient Name],

Thank you for choosing [Practice Name] for your occupational therapy needs. We're committed to helping you achieve greater independence and quality of life through personalized therapeutic interventions.

Your First Appointment Details:

• Date: [Date]
• Time: [Time]
• Location: [Address]

Please bring:

• Insurance card
• Photo ID
• Comfortable clothing
• Any relevant medical records

Appointment Reminder Template

Subject: Your Upcoming OT Session at [Practice Name]

Hello [Patient Name],

This is a friendly reminder of your occupational therapy appointment:

Session Details:

• Date: [Date]
• Time: [Time]
• Therapist: [Therapist Name]

Please arrive 10 minutes early to ensure a timely start.

Progress Update Template

Subject: Your OT Progress Update

Dear [Patient Name],

I wanted to share some positive updates regarding your occupational therapy progress. Over the past [timeframe], we've observed improvements in:

• [Specific Achievement 1]
• [Specific Achievement 2]
• [Specific Achievement 3]

Let's continue working together toward your functional goals.

Discharge Planning Template

Subject: OT Discharge Planning Information

Dear [Patient Name],

As we approach the completion of your occupational therapy program, I'd like to outline your home exercise program and maintenance strategies:

1. Recommended exercises:

   • [Exercise 1]
   • [Exercise 2]
   • [Exercise 3]

2. Follow-up schedule:

   • [Details]

Thank you for trusting us with your care.