Professional Speech Therapy Email Templates for Practice Growth

Patient Engagement Templates

Welcome Email

Subject: Welcome to [Practice Name] Speech Therapy!

Dear [Patient Name],

We're delighted to welcome you to [Practice Name]. Your first appointment is scheduled for [Date/Time]. Here's what to expect:

- Session duration: 45 minutes
- Initial evaluation and goal setting
- Insurance verification completed
- Located at: [Address]

Please arrive 15 minutes early to complete necessary paperwork. Bring:
- Insurance card
- Photo ID
- Medical history
- Previous speech therapy records (if applicable)

Best regards,
[Therapist Name]

Physician Referral Request

Subject: Speech Therapy Partnership Opportunity

Dear Dr. [Name],

I'm [Your Name], a licensed speech-language pathologist at [Practice Name]. We specialize in:

• Pediatric speech disorders
• Language development
• Swallowing disorders
• Voice therapy
• Cognitive communication

We're accepting new patients and offer:
- Quick appointment scheduling (<1 week)
- Comprehensive evaluations
- Regular progress updates
- Insurance coordination

Would you be interested in discussing how we can support your patients?

Best regards,
[Your Name], CCC-SLP

Progress Update

Subject: [Patient Name]'s Speech Therapy Progress Report

Dear [Parent/Guardian Name],

I wanted to share [Patient Name]'s progress after [X] weeks of therapy:

Achievements:
• [Specific improvement 1]
• [Specific improvement 2]

Current Focus:
• [Current goal 1]
• [Current goal 2]

Recommendations:
• [Home practice activity]
• [Additional support suggestion]

Best regards,
[Therapist Name]

Marketing Follow-up Templates

Insurance Verification

Subject: Insurance Benefits Verification - [Practice Name]

Dear [Patient Name],

We've verified your insurance benefits:

Coverage Details:
- Provider: [Insurance Name]
- Co-pay: $[Amount]
- Sessions covered: [Number]
- Authorization needed: [Yes/No]

Please confirm your appointment by responding to this email.

Regards,
[Staff Name]

Appointment Reminder

Subject: Reminder: Speech Therapy Appointment Tomorrow

Dear [Patient Name],

This is a friendly reminder of your appointment tomorrow at [Time].

Location: [Address]
Therapist: [Name]

Please notify us 24 hours in advance if you need to reschedule.

Best regards,
[Practice Name]