Psychiatric Practice Inventory Management System

1. Controlled Substances Inventory

Documentation Requirements

• DEA Form 222 tracking
• Perpetual inventory logs
• Daily count verification
• Discrepancy reporting protocol

Security Measures

• Double-locked storage system
• Limited access authorization
• Video surveillance requirements
• Electronic access logging

2. General Medication Inventory

Stock Management

• Par levels for commonly prescribed medications
• Expiration date tracking system
• Temperature monitoring logs
• Supplier contact information

Ordering Protocol

• Reorder point triggers
• Emergency supply procedures
• Vendor evaluation criteria
• Cost comparison tracking

3. Office Supplies and Equipment

Clinical Supplies

• Diagnostic tools inventory
• Testing materials
• Patient education materials
• Safety equipment

Administrative Supplies

• Forms and documentation
• Electronic health record supplies
• Office equipment maintenance records

4. Quality Control Measures

Regular Audits

• Monthly inventory reconciliation
• Quarterly compliance review
• Annual full inventory assessment

Documentation Requirements

• Inventory movement logs
• Disposal records
• Staff training records
• Incident reports

5. Emergency Protocols

Supply Chain Disruption

• Alternative supplier list
• Emergency ordering procedures
• Patient communication plan

Medication Shortages

• Alternative medication protocols
• Patient notification procedures
• Documentation requirements