Speech Therapy Appointment Scheduling Guidelines

Initial Appointment Scheduling

Required Patient Information

• Full name and date of birth
• Contact information (phone, email)
• Insurance details
• Primary care physician referral information
• Brief description of communication/swallowing concerns

Appointment Types and Duration

Initial Evaluations

• Comprehensive evaluation: 60-90 minutes
• Pediatric evaluation: 45-60 minutes
• Swallowing assessment: 60 minutes

Follow-up Sessions

• Standard therapy session: 30 minutes
• Extended therapy session: 45 minutes
• Group therapy session: 60 minutes

Scheduling Protocol

Pre-appointment Requirements

1. Verify insurance coverage and authorization
2. Send intake forms electronically
3. Request previous evaluation reports
4. Confirm physician referral status

Scheduling Priority Guidelines

High Priority

• Post-stroke patients
• Dysphagia cases
• Early intervention (0-3 years)

Standard Priority

• Articulation disorders
• Language delays
• Voice disorders

Cancellation Policy

• 24-hour notice required
• Late cancellation fee: [Insert amount]
• No-show policy: [Insert policy details]

Schedule Management

Daily Slots

• Morning sessions: 8:00 AM - 12:00 PM
• Afternoon sessions: 1:00 PM - 5:00 PM
• Buffer time between appointments: 10-15 minutes

Special Considerations

• School-age children: After-school slots
• Working adults: Early morning/late afternoon priority
• Telehealth options when appropriate