Surgical Supply and Equipment Inventory Management System

1. Basic Inventory Structure

Categories

• Surgical instruments and sets
• Disposable supplies
• Implants and prosthetics
• Medications and solutions
• PPE and safety equipment
• Equipment maintenance supplies

Critical Stock Levels

• Par levels
• Minimum stock requirements
• Emergency reserves
• Maximum capacity limits

2. Inventory Control Procedures

Daily Tasks

1. Check temperature-sensitive items
2. Verify sterile supply integrity
3. Document usage in surgical cases
4. Update electronic inventory system

Weekly Tasks

1. Physical count of high-turnover items
2. Review pending orders
3. Check expiration dates
4. Process returns/exchanges

Monthly Tasks

1. Complete physical inventory
2. Reconcile discrepancies
3. Generate usage reports
4. Review vendor performance

3. Documentation Requirements

Stock Cards/Electronic Records

• Item name and description
• Product code/reference number
• Location/storage unit
• Par levels
• Lot numbers
• Expiration dates

Usage Tracking

• Case consumption logs
• Waste documentation
• Cost center allocation
• Special order tracking

4. Quality Control

Storage Conditions

• Temperature monitoring
• Humidity control
• Sterile storage requirements
• Hazardous material handling

Safety Checks

• Equipment certification dates
• Sterilization indicators
• Recall monitoring
• Compliance documentation

5. Procurement Process

Order Procedures

1. Review stock levels
2. Generate purchase requests
3. Obtain necessary approvals
4. Place and track orders
5. Receive and verify deliveries

Vendor Management

• Approved supplier list
• Contract terms
• Quality metrics
• Performance review schedule