1. Supply Categories
Critical Supplies
- Emergency medications
- IV supplies
- Airway management equipment
- PPE (Personal Protective Equipment)
Regular Medical Supplies
- Bandages and dressings
- Disposable medical equipment
- Diagnostic supplies
- Laboratory materials
2. Inventory Tracking System
Par Levels
- Minimum quantity required: __________
- Maximum quantity allowed: __________
- Reorder point: __________
Documentation
Daily Checks:
- Date: __________
- Staff member: __________
- Items checked: __________
- Discrepancies noted: __________
3. Ordering Process
Regular Orders
- Review par levels weekly
- Generate order list
- Obtain approval from: __________
- Submit to vendor
- Track order number: __________
Emergency Orders
- Contact person: __________
- Alternative vendor: __________
- Emergency procurement process: __________
4. Storage Guidelines
Temperature Monitoring
- Room temperature items: __________°F/°C
- Refrigerated items: __________°F/°C
- Documentation frequency: __________
Organization System
- First-in-first-out (FIFO)
- Clear labeling system
- Expiration date tracking
5. Quality Control
Monthly Audit
- Expiration dates
- Stock rotation
- Inventory accuracy
- Storage conditions
Quarterly Review
- Usage patterns
- Cost analysis
- Vendor performance
- Process improvement recommendations
6. Staff Responsibilities
Primary Inventory Manager
Name: __________
Backup: __________
Daily Tasks
- Stock checks
- Temperature monitoring
- Discrepancy reporting
- Supply organization
7. Emergency Protocols
Supply Shortages
- Notification procedure
- Alternative sources
- Temporary measures
Documentation Requirements
- Incident reports
- Corrective actions
- Follow-up procedures